Job Descriptions
Property / Facilities Maintenance Manager (multi-site)
Location; HQ, City West with site travel
Hybrid options with flexible start and finish times
Industry; Commercial Buildings
Salary: c€70,000 plus €10,000 car allowance and benefits
Well-established Medical Provider is seeking a Property Manager / Facilities Manager to manage their clinic portfolio Nationwide. This is a full-time permanent flexible hybrid role based in their head office, Citywest with site visits Nationwide. This is a dual role in Property Management and Facilities Management. With 85 clinics located nationwide, you will work with a pro-active team that takes pride in their facilities and contributes to ensure a high spec facility. Although currently they have team members carrying out various aspects of this role, our client is putting some further structure in place and this is a dedicated role where the successful candidate will take ownership of the Facilities and Property management of their portfolio.
Responsibilities
Facilities Management
- Maintain day-to-day operations of existing clinics, such as delegating or completing maintenance orders.
- Property Inspections to identify maintenance or repair needs
- Set up a planned maintenance schedule and work with an approved list of contractors
- Managing third-party service providers/contractors on the preferred supplier list for each region and coordinating repairs, ensuring safety standards are met
- Collaboration with the clinic teams and Regional Managers to ensure the highest possible building standards are maintained.
- Produce a definitive guide to building and maintenance standards.
- Financial / Budget Management; Responsible for the reporting of costs, invoices and other ad hoc maintenance/facilities costs
- Maintain high health and safety standards and ensure compliance with jurisdictional legislation.
- Perform ergonomic assessments in collaboration with the interior Architect when required.
- Be available for emergencies and manage crises such as fires, floods, or security breaches
- Look for cost-effective solutions for any property issues and work to an agreed budget.
Property Management:
• Review lease agreements
• Build Relationships and work with commercial landlords and agents to resolve queries to include end of leases, dilapidations
Requirements for this Opportunity
- Minimum of 5 years, (2 of which in a senior position) in Facilities Management / Property Management in a similar multi-site role
- Have a thorough understanding and appreciation best practice in the Property / Facilities Management industry
- Proven track record in managing multiple tasks simultaneously meeting deadlines and under own initiative
- Proven ability of being able to work independently and to show initiative, drive, and integrity, as well as work effectively as part of a team.
- Technical knowledge with an understanding of HVAC and Electrical systems within a commercial building
- You will have a proven track record in procurement of services.
- You will have a proven track record in managing and owning invoice/cost reporting.
- Working legal knowledge of leases and H&S Standards
- Ideally be a Member of an FM or Property professional body or academics relevant to this position.
- Must be a vehicle owner with a valid driving license.
- Have strong Communications, Negotiation and Persuasive skills
- Willingness to work under pressure in a dynamic positive environment.
- Decision maker with pragmatic approach to problem solving.
- A creative thinker with an outgoing personality that can drive new relationships as well as maintain existing ones.
