Job Descriptions

The Opportunity: 

This is an opportunity to be part of a dynamic team within the Finance function.  We are looking for an individual who will support and drive Chanelle Pharma’s vision to be the most valued global provider of high quality, competitively priced pharmaceutical products and to provide excellent services and support to our customers. 

As the Accounts Payable Controller you will report into the Finance Manager.  This is a key position within the Finance Structure and will be responsible for the processing of Accounts Payable transactions for the trading group. 

Key Responsibilities 

• Lead a team of AP resources and ensure they meet their performance goals. 
• Manage the AP processes to ensure that they are completed on a timely basis. 
• Ensure all invoices are processed appropriately using the correct channels to route/process invoices 
• Ensure all stock invoices are matched correctly to GRN’s 
• Ensure creditor reconciliations are completed on a monthly basis and that reconciling items are resolved timeously 
• Assist with the transition to a new ERP system in the near future. 
• Ensure Balance Sheet Reconciliation’s are completed for month end and ready for review. 
• Assist Finance Manager with creditor payment projections for cashflow on a weekly basis. 
• Review the controls in place and make recommendations to enhance the internal controls to prevent unauthorised/inappropriate transactions being captured 
• Coordinate with back-office functions being performed by other group companies, ensuring the correct procedures are being followed 
• Streamline the payment process to minimise the number of payment runs being processed on a daily/weekly/monthly basis 
• Work cross-functionally with other finance colleagues to streamline the Procure to Pay process 
• Ensure there is no manual circumvention of controls, that the Delegation of Authority is followed and that any instances of non-compliance are investigated and loopholes closed off 
• Provide training and constant feedback to other business users as to the correct procedures to be followed for invoices to be processed  
• Actively identify opportunities to streamline the workflow process and reduce the administrative burden 

 Competencies 

• Organisational skills, personal efficiency, time management skills and the ability to prioritise competing demands are key communication skills. 
• Ability to lead  and motivate a team and manage diverse personalities and viewpoints.   
• Ability to build relationships and collaborate with others is vital.  
• Strategic decision-making within the business as an influencer.   
• Being able to understand company finances, resourcing and ultimate aims of the business is important role-modelling. 
• Demonstrate and lead on the values, initiatives and culture of an organisation. 
• A strong working knowledge of best practice processes, change management implementation, coaching and mentoring. 
• Demonstrated ability in prioritising key initiatives, driving growth and setting targets and KPIs to monitor the performance 
• Positive and proactive person who is energised by having great responsibility 
• Practical, action-orientated approach to managing priorities and teams. 

 Qualifications: 

• 3rd level qualification  
• Degree qualified 
• Multinational experience (preferable but not essential) 
• 5 years + experience in a AP manager role, pharmaceutical/healthcare experience would be an advantage. 
• Excellent written and communication skills. 
• Strong computer skills in MS Office  

Skills

• Excellent written and verbal communication skills
• MS Office

Experience

• 5